Calendar

Let Outlook send the notetaker for you

Connect your Outlook or Microsoft 365 calendar and Roadmappy sees your upcoming video calls, then sends its notetaker to the ones you want recorded.

Connect Outlook

Live · included in Intelligence

What it reads

What Roadmappy reads from Outlook

Upcoming events with a Teams, Zoom or Google Meet link
Event title and time
Attendee email domains, to tell internal from external meetings
Your basic profile, to identify the account

What you get

Recording on autopilotChoose all meetings, external only, internal only or none. The notetaker follows that rule.

Override any meetingSwitch the notetaker on or off for a single meeting from your home screen.

Changes picked up in secondsNew, moved and cancelled events show up within seconds, with a regular check in the background as a backup.

See Meeting recorder

Examples

From a Outlook record to an insight

Two records as they appear in the tool, and what Roadmappy takes from each. The original stays one click away.

In Outlook

Event “Pilot review, clinic group”, Wed 09:00, Teams, four external guests. On the call: “Our nurses can only swap shifts within their own ward, but they’re trained for two.”

What Roadmappy takes from itMissing capability: shift swaps across wards

In Outlook

Event “Feedback session, retail chain”, Fri 14:00, Teams, three external guests. On the call: “Store staff can’t find where to request holiday. They message the manager instead.”

What Roadmappy takes from itUX friction: holiday requests are hard to find in the app

Setup

Set up Outlook in minutes

01Open Settings → Calendars and click Connect Microsoft.
02Approve read-only calendar access.
03Name your notetaker and pick an automatic recording mode.
04Your upcoming video calls appear on the home screen, each with a toggle.

PlanIntelligenceOutlook is included in Intelligence. Pricing is flat per workspace, with unlimited users and no per-seat fees.Compare plans

Security

Built in Switzerland, hosted in the EU
Your data is processed in line with GDPR
Pause or remove the connection in Settings at any time

FAQ

Questions, answered.

Can Roadmappy change my calendar?

No. Roadmappy asks for read-only calendar access and never creates, edits or deletes events.

I see an error about admin consent. What now?

Your organisation requires an admin to approve third-party apps. Ask your IT admin to grant Roadmappy’s read-only calendar permission, then connect again.

Can I connect more than one calendar?

Yes, up to five Google or Microsoft calendars per person.

What happens if I disconnect?

Scheduled notetakers for that calendar are cancelled and its events leave your list. Recordings and notes you already have stay.

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